Transform your WS Form submissions into professional, branded documents instantly with the WS Form PRO – PDF add-on. Whether you need to generate invoices, contracts, certificates, or formal reports, this powerful extension bridges the gap between your web forms and physical documentation. Designed for businesses that need to automate paperwork without manual data entry, this add-on ensures that every form submission is immediately converted into a polished, ready-to-share PDF file, saving you hours of administrative work and ensuring consistent branding across all your customer communications.
Key Features
- Drag-and-Drop PDF Editor: Design your PDF templates using an intuitive, visual interface that mirrors the ease of use found in the main WS Form plugin.
- Dynamic Data Mapping: Automatically populate your PDF documents with data captured from any WS Form field, including text, numbers, dates, and file uploads.
- Full Customization Control: Take complete control over your document layout, including fonts, colors, margins, and page orientation, ensuring your PDFs align perfectly with your brand identity.
- Conditional PDF Generation: Set logic rules to generate specific PDFs only when certain conditions are met, such as generating an invoice only when a specific payment method is selected.
- Automated Email Attachments: Seamlessly attach the generated PDF to your WS Form email notifications, ensuring that customers or administrators receive the document the moment the form is submitted.
- Support for Images and Signatures: Dynamically insert user-uploaded images or digital signatures directly into your PDF documents for contracts and authorization forms.
- Header and Footer Management: Easily add professional headers, footers, and page numbering to your multi-page documents.
Use Cases and Who It’s For
WS Form PRO – PDF is an essential tool for any business owner, developer, or administrator looking to streamline document-heavy workflows. If your business relies on collecting data that must eventually live on a document, this plugin is designed for you.
Professional Services: Law firms, consultants, and agencies can use the plugin to automatically generate service agreements, project proposals, or non-disclosure agreements based on client inputs.
E-commerce and Retail: Store owners can automate the creation of packing slips, custom invoices, or order summaries, sending them directly to the customer as an email attachment immediately after checkout.
Education and Events: Event organizers and educational institutions can use the tool to generate personalized event tickets, certificates of completion, or registration confirmation letters that are branded and ready for printing.
Human Resources: Simplify onboarding processes by converting employee information forms into standardized PDF employment contracts or internal records.
Setup and How It Works
Getting started with the WS Form PRO – PDF add-on is designed to be straightforward for users already familiar with the WS Form ecosystem. Follow these steps to begin generating documents:
- Install and Activate: Ensure you have both the core WS Form PRO plugin and the PDF add-on installed and activated on your WordPress site.
- Create Your Template: Navigate to the PDF settings within your specific form. Use the built-in PDF template editor to design the layout of your document.
- Map Your Fields: Use the variable selector to map the data from your form fields directly into the desired locations on your PDF document.
- Configure Actions: Set up a “PDF” action within the form’s action settings. Here, you can define the filename, choose whether to save the PDF to the WordPress media library, and select which email notifications should include the file as an attachment.
- Test and Deploy: Run a test submission through your form to verify that the PDF is generated correctly, formatted as expected, and delivered to the intended recipients.
Similar Plugins
While there are other solutions in the WordPress ecosystem for PDF generation, most are built for different form builders. Alternatives include Gravity PDF (specifically for Gravity Forms), PDF Generator for Contact Form 7, and general-purpose PDF generation plugins like E2Pdf, which offers integrations across various WordPress form and content plugins.